Annual Parish Council Meeting
Meeting Summary
Meeting Agenda
Notice of Meeting
Date: 11th May 2026
Time: 19:00
Place: Parish Rooms, 17 Vicarage Rd, St Agnes, TR5 0TL
Summons to Attend
TO MEMBERS OF THE COUNCIL:
Councillors: Brown (Chair), Kimberley (Vice-Chair), Watson, Porter, Pudney, Woolcott, Clark, Sheard, Palombo, Williams, Biggs, Law, Griffiths.
I hereby give you notice that the Annual Council Meeting of St. Agnes Parish Council will be held as detailed above in the Notice of Meeting. All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business about to be transacted at the meeting as set out hereunder.
Yours sincerely
Catherine Nutting, Parish Clerk
Press & Public
Members of the press and public are invited to attend. Meetings are held in public and may be filmed or recorded by broadcasters, the media or members of the public.
Biodiversity
The Council has a duty to conserve and enhance biodiversity and must consider what policies, objectives, and action it can take, consistent with the exercise of its functions, to further the general biodiversity objective. Natural Environment and Rural Communities Act 2006, s.40 & Environment Act 2021, s.102
Youth Strategy
The Parish Council is committed to supporting children and young people through its adopted Youth Strategy which shall inform all its decision-making.
Agenda
1. Election of Chair of the Council 2026/27
To elect and receive delivery of their Acceptance of Office form.
Time estimate: 2 mins
2. Election of Vice Chair of the Council 2026/27
To elect and receive delivery of their Acceptance of Office form.
Time estimate: 2 mins
3. Apologies for absence
To receive and approve any apologies received.
Time estimate: 1 min
4. Declarations of interest/Request for dispensations
To receive any declarations of interest. To RESOLVE to grant dispensations where appropriate.
Time estimate: 1 min
5. Public participation
Members of the public are welcome to attend and may speak on business on the agenda and within the remit of the Council. No prior notice is required. Each speaker may speak for a maximum of three minutes.
Time estimate: 15 mins (max – Standing Order 3(g)
6. Cornwall Councillor’s Reports
To receive written reports and/or verbal updates and raise any queries.
Time estimate: 10 mins
7. Council meeting minutes: 13th April 2026
To RESOLVE that the minutes of the meeting of the Council as above, having been previously circulated, be taken as read, approved and signed. To note any matters arising.
Time estimate: 1 min
8. Committee meeting minutes
To note the draft minutes and RESOLVE to adopt the resolutions therein of the Committee meetings as below:
Planning Committee – 20th April 2026
Time estimate: 1 min
9. Schedule of Payments
To RESOLVE to approve as above and record the Councillor signatory who will approve. Any queries to be directed to the office before the meeting. To receive a budget report.
Time estimate: 2 mins
10. Internal Control 2026/27: Quarter 1 (July)
To note as above and RESOLVE to appoint Cllrs. Brown and Williams to undertake the Internal Controls check, including a review of 2025/26 Year End.
Time estimate: 1 min
11. Membership, start times and Terms of Reference of Standing Committees
To appoint Members to Committees & RESOLVE to approve Terms of Reference. Consider the appointment of any new Committees, if required.
Time estimate: 5 mins
Planning Committee: 9 Members & 2 substitute Members | every 3rd Monday of the month | 19:15
Asset Management Committee: 9 Members | Quarterly & ad-hoc as required | 2nd Monday of the month | 18:15
Human Resource Committee: 7 Members | Biannual and ad-hoc as required | daytime meetings
12. Schedule of Meetings
To RESOLVE to approve as above, including the Council’s festive closure period. NB/. The Schedule of Meetings is subject to amendment throughout the year.
Time estimate: 1 min
13. Appointment of Members to Working Groups
To appoint Members to standing Working Groups & RESOLVE to approve Terms of Reference (where applicable). Consider the appointment of any new Working Groups, if required.
Time estimate: 5 mins
Youth Strategy WG: incorporating Health and Wellbeing: 3 Members (min) | Quarterly meetings and ad
hoc as required
Traffic & Road Safety WG: 3 Members (min) | Biannual and ad-hoc as required
Communications WG: 2 Members (min) | Quarterly and ad-hoc as required
Library Project WG: 5 Members (max) | Ad-hoc as required throughout the project
Business Plan Development WG: 3 Members (min) | Biannual and ad-hoc as required
Emergency Planning to combine with Climate Emergency WG: 3 Members (min) | Biannual and ad-hoc as required
14. Appointment of Members as representatives to outside bodies
To review representation on, or work with, external bodies (with voting rights); appoint Members to represent the Council on outside bodies; and agree arrangements for reporting back to Council.
Time estimate: 4 mins
Community Area Partnership (x2 Councillors)
Playing Field Committee – 5 Park forum
Beach Management groups – Porthtowan Beach Association (blue flag beach in Parish)
Village Hall committees (not member of the organisation)
Cornwall and Isles of Scilly Marine and Coastal Partnership
15. Standing Orders, Financial Regulation & Scheme of Delegation & Code of Conduct
To RESOLVE to adopt the above documents operated by the Council.
Time estimate: 2 mins
16. Civility and Respect Pledge and to review and reaffirm the Councillor Statement of Assurance
To RESOLVE the Council remains cognisant of and will continue to observe the Civility and Respect Pledge adopted on 5th September 2022, 108/22; and note that Councillors were invited to sign a Councillor Statement of Assurance following the May 2025 elections, confirming that they had read and understood the Council’s Code of Conduct, including the Nolan Principles, and understood the standards of behaviour expected of them when acting as councillors. Councillors are invited to review and reaffirm their commitment to the Statement of Assurance. Any Councillor who has not yet signed the Statement of Assurance is invited to do so.
Time estimate: 2 mins
17. To consider and confirm the Council’s eligibility to exercise the General Power of Competence
To review and confirm the Council’s eligibility to exercise the General Power of Competence under sections 1–8 of the Localism Act 2011 and The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012.
Time estimate: 1 min
18. Insurance including Motor Fleet renewal
To note the Council’s 3-year Insurance agreement with Aviva pursuant to resolution 274/24, 07.04.2025 (year 2 of 3) and received the 2026/27 insurance documentation. To receive Broker recommendations and RESOLVE to accept quote from Aviva Insurance Limited.
Time estimate: 2 mins
19. Direct Debits & Subscriptions
To note as above and RESOLVE to approve for 26/27. The report to be signed by two (2) Members.
Time estimate: 2 mins
20. Review of arrangements and legal agreements with other authorities, not-for-profit bodies and businesses
To note a report as above and RESOLVE to approve for 26/27.
Time estimate: 2 mins
21. Conflict of Interest: External & Internal Auditors
To RESOLVE that there is no conflict of interest for any Councillor regarding the external audit company, BDO UK and Internal Auditor, Mulberry Local Authority Services Ltd.
Time estimate: 1 min
22. Internal Audit reports 2025-26
To receive the Internal Auditor’s final report dated 29th April 2026 and note the ongoing 3-year engagement contract 25/26 – 27/28 (Min ref: 142/25, 06.10.2025).
Time estimate: 1 min
23. Asset Register
To RESOLVE to approve as above.
Time estimate: 2 mins
24. General Risk Assessment 2026/27
To RESOLVE to approve as above.
Time estimate: 2 mins
25. Policy review
To review the following policies as part of the annual governance cycle. Where no substantive changes are proposed, RESOLVE to adopt.
Time estimate: 3 mins
- Internal controls
- Social Media Policy
- Complaints procedure
- ICO Model Publication Scheme
- IT Policy
- Health & Safety Policy
- Health & Safety Handbook
26. Clerk’s Report
To receive and note as above.
Time estimate: 1 min
27. Notification of meeting/Suggested items for agenda: 1st June 2026
To note the next Full Council meeting as above and receive any suggested items for inclusion on the agenda.
Time estimate: 1 min
28. Extension of meeting time (Standing Order 3(y))
If it becomes necessary to do so, to RESOLVE that the meeting be extended for a maximum of 30 minutes to
complete items of business on the agenda.
Time estimate: 1 min
29. Public Bodies (Admissions to Meetings) Act 1960
If it becomes necessary to do so, to RESOLVE that in view of the confidential/special nature of the business about
to be transacted it is advisable that the press/public be excluded and instructed to withdraw during discussion.