25th March 2026

TO MEMBERS OF THE COUNCIL:
Councillors: Kimberley, Brown, Palombo, Sheard, Williams, Clark, Pudney, Biggs

Dear Members,
I hereby give you notice that the Council Meeting of St Agnes Parish Council will be held on Monday 30th March 2026 at the St. Agnes Methodist Church, 30 British Rd, St Agnes TR5 0UA, at 10:00 am. All Members of the Asset Management Committee are hereby summoned to attend for the purpose of considering and resolving upon the business about to be transacted at the meeting as set out hereunder.
Yours sincerely

Catherine Nutting, Parish Clerk

Press & Public are invited to attend. Meetings are open to the public and could be filmed or recorded by broadcasters, the media, or members of the public.

 

AGENDA

Biodiversity – the Council has a duty to conserve and enhance biodiversity and must consider what policies, objectives, and action it can take, consistent with the exercise of its functions, to further the general biodiversity objective.
Natural Environment and Rural Communities Act 2006, s.40 & Environment Act 2021, s.102

Youth Strategy – the Parish Council is committed to supporting children and young people through its adopted Youth Strategy which shall inform all its decision-making.

 

1. Appointment of Chair

To APPOINT a Chair of this meeting.

2. Apologies for absence

To RECEIVE and APPROVE any apologies.

3. Declarations of interest/Request(s) for dispensations

To RECEIVE any declarations of interest. To RESOLVE to grant dispensations where appropriate.

5. Public Participation

Members of the public are welcome to attend the meeting. Any member of the public may speak at this point of the meeting on items within the remit of the Council. No previous notice needs be given.

6. Committee meeting minutes: 9th July 2025

To RESOLVE that the minutes as above, having been previously circulated, be taken as read and approved. To NOTE any matters arising.

 

7. Legionnaires Survey 

To RECEIVE a REPORT as above and associated documents (1,2,3,4,5) NOTE the findings and RESOLVE a course of action if necessary.

8. Asbestos Survey

To RECEIVE a REPORT as above and associated documents (1,2,3,4,5,6) NOTE the findings and RESOLVE a course of action if necessary.

9. Memorial Plaques / Trees

To RECEIVE a verbal update as above. DISCUSS the content of a policy document to be adopted at Full Council.

10. Fire Risk Assessment – Library and Office Buildings

To RECEIVE a REPORT as above and associated documents (1,2), NOTE the findings and RESOLVE a course of action if necessary.

11. LMP and SWCP Agreement

To RECEIVE a REPORT as above and RESOLVE to APPROVE the SWCP and PROW LMP with Cornwall Council.

 

12. Maintenance Team update

To RECEIVE a REPORT as above and NOTE the findings.

13. Beaconsfield Play Park inspections

To NOTE the playpark inspections for Beaconsfield Play Park.

14. Porthtowan Toilet Door Locking system

To RECEIVE a REPORT as above and NOTE.

15. Expenditure

To RECEIVE a REPORT (1). RESOLVE to RATIFY the expenditure.

16. Asset Management Software

To RECEIVE a REPORT as above. RESOLVE a course of action. APPROVE the expenditure and ADOPT of the recommended system.

17. Toilet door locking Churchtown

To RECEIVE a REPORT as above. RESOLVE a course of action and APPOINT a working group.

18. Trevaunance Cove and Churchtown Public Toilet payment and locking system

To RECEIVE a REPORT (forthcoming) as above. RESOLVE a course of action APPOINT the recommended contractor/s. RESOLVE to APPROVE the recommendations as detailed with the report. (forthcoming)

19. Allotment notice boards

To RECEIVE a verbal report as above and RATIFY the expenditure of purchase.

20. Verbal updates from BPD Manager

To NOTE verbal updates from the Business and Property Development Manager

 

21. Extension of meeting time (Standing Order 3(w))

If it becomes necessary to do so, to RESOLVE that the meeting be extended for a maximum of 30 minutes to complete items of business on the agenda.

 

22. Public Bodies (Admissions to Meetings) Act 1960

To RESOLVE that in view of the confidential/special nature of the business about to be transacted it is advisable that the press/public be excluded and instructed to withdraw during discussion.

Asset Management Committee meeting – Monday 30^th March 2026

Minutes of the meeting of St Agnes Parish Council as above, held at St. Agnes Methodist Church, 30 British Rd, St Agnes TR5 0UA, at 10:00.

 

Attendees

1. Parish Councillors: Cllrs. Brown (Council Chair), Clark, Biggs, Palombo, Sheard, Pudney,
2. Members of the public: None

• Others: E Goater – Business and Property Development manager and K Barnes – Allotments and Burial assistant.

 

24/25 Appointment of Chair

Appointed Cllr Clark. Cllrs Biggs/Pudney. Unanimous.

 

25/25 Apologies for absence

Received and accepted from Cllrs Kimberley and Williams.

 

26/25 Declarations of interest/Requests for dispensation.

None received.

 

27/25 Public Participation

None received.

 

28/25 AMC meeting minutes: 7^th July 2025 minutes

RESOLVED that the minutes of the meeting of the AMC as above, having been previously circulated, be taken as read and approved. No matters arising. 4 in favour, 2 abstention: Cllr Clark/Pudney.

 

29/25 Legionnaires Survey 

RECEIVED a REPORT as above and associated documents (1,2,3,4,5) NOTED the findings and RESOLVED to – Approve minor remedial plumbing and heater optimisation works, in line with our financial regulations. Supported introduction of proportionate sampling as per our risk assessments.  NOTED to keep expenditure to a minimum appertaining to the library however, all essential works to be undertaken to remain compliant.  Cllrs Brown/Pudney. Unanimous. Business and Property Development Manager to action.

 

30/25 Asbestos Survey

RECEIVED a REPORT as above and associated documents (1,2,3,4,5,6) NOTED the findings and RESOLVE to – approve the proposed in priority order and associated actions, including commissioning specialist to remove the asbestos fragments at Mount Hawke Cemetery store and seal off the exposed edges, undertaking further investigations where required at other sites.  Purchase warning stickers for the radiators at the library. NOTED to keep expenditure to a minimum appertaining to the library however, all essential works to be undertaken to remain compliant.  Cllrs – Brown/Sheared. Unanimous. Business and Property Development Manager to action.

 

31/25 Memorial Plaques / Trees

RECEIVE a verbal update as above. DISCUSSED at length the content of a policy document to be drafted and circulated prior to being approved at a future AMC Committee meeting.  Business and Property Development Manager to draft a policy document for committee members.

32/25 Fire Risk Assessment – Library and Office Buildings

RECEIVED a REPORT as above and associated documents (1,2), NOTED the findings and RESOLVED to approve the completion of all recommended actions within the advised timeframe as documented. Officers to pursue quotations for fireproof boarding in the office/meeting room in order to re let the residential flat as soon as possible. Cllrs – Pudney/Sheared.  Business and Property Development Manager to action and update the Committee at the next meeting.

 

33/25 LMP and SWCP Agreement

RECEIVED a REPORT as above and RESOLVED to APPROVE the SWCP and PROW LMP with Cornwall Council.  Cllrs Sheard/Pudney – unanimous. Officers to action.

 

34/25 Maintenance Team update

RECEIVED a REPORT as above and NOTED the findings.  With thanks to the Maintenance Team from the AMC committee for their continued excellence.

 

35/25 Beaconsfield Play Park inspections

NOTED the playpark inspections for Beaconsfield Play Park as detailed within the document.

 

36/25 Expenditure

RECEIVED a REPORT (1). RESOLVED to RATIFY the expenditure. Cllrs Brown/Pudney. Unanimous

 

37/25 Asset Management Software

RECEIVED a REPORT as above. RESOLVED to implement the recommendations as detailed within the report.  APPROVED the expenditure and ADOPTION of the recommended systems. Cllrs Pudney/Biggs. Unanimous.  Officers to action.

 

38/25 Toilet door locking Churchtown

RECEIVED a REPORT as above. RESOLVED to lock/unlock the facilities during working hours. APPOINTD Cllrs Kimberley, Griffiths, Palombo, Sheared and appropriate Officers to a working group to explore the feasibility/long term future of the facilities.   Cllrs Clark/Biggs. Unanimous.

 

* K Barnes left the meeting.

 

39/25 Trevaunance Cove and Churchtown Public Toilet payment and locking system

RECEIVED a REPORT as above. RESOLVED to APPOINT the recommended contractor/s and recommendations as detailed with the report. Cllrs Pudney/Palombo. Unanimous.  Business and Property Development Manager to action.

40/25 Allotment notice boards

RECEIVED a verbal report as above and RATIFYED the expenditure of purchase. Pudney/Polumbo. Unanimous. Officers to action.

41/25 Verbal updates from BPD Manager

Verbal updates RECEIVED from the Business and Property Development Manager. NOTED that one of the Parish Council owned vehicles may need replacing ahead of the forecasted date of 2027. Officers to explore options for repair/replacement/sale to be resolved at the next meeting.  The library is to use the flat as a temporary measure to store excess puzzles/books until a long-term solution is agreed/budgeted. Library Manager and Maintenance Manager to coordinate. Committee members were asked to focus their thoughts for the cleaning provision during the summer months. To feature on the next HR Committee meeting. Clerk to action.  

 

238/25 Public Bodies (Admissions to Meetings) Act 1960

RESOLVED that in view of the confidential/special nature of the business about to be transacted it is advisable that the press/public be excluded and instructed to withdraw during discussion. None.

 

 

Meeting closed at 11:36